Conference Badge Check-In Process

VIDEO TRANSCRIPT | Recorded: 2022-12-16 | Verify against current system state

Abstract¶

On-site walkthrough of the 2022 national conference badge pickup area. Demonstrates the dual check-in methods: QR code scanning from email confirmation or manual last name search. Shows the badge printing process and material pickup station.

Key Procedures¶

• Queue attendees in badge pickup area
• Scan QR code from email confirmation
• Alternative: Search by last name on kiosk
• Select name and click print
• Pull badge from printer (perforated, pull right)
• Direct attendee to material pickup for bag and badge holder

Notable Statements¶

• 0:00:08 "We have an area here where people can line up and once they come in, they would go over to a kiosk"
• 0:00:20 "So you have a QR code scanner. Users can put this QR code that they received in the email up to this QR code reader"
• 0:00:31 "But if they don't have that, they can also search for their record"
• 0:00:49 "Once they click print, it's going to show processing and then it prints out on this badge printer"
• 0:01:03 "When you want to pull it out, you pull to the right and pull it off"
• 0:01:18 "Material pickup has their bag. It has a holder for their badge, all kinds of information, the catalog"

Systems & Configurations¶

Systems Mentioned¶

• Conference Check-in Kiosk
• QR Code Scanner
• Badge Printer

Workflow¶

Badge Details¶

• Perforated at top
• Multiple pages for some attendees (staff has one page)
• Pull to the right to remove

Credentials/Access Mentioned¶

None mentioned in this recording.

Vendor Contacts Mentioned¶

None mentioned in this recording.

Errors & Troubleshooting¶

No errors - this is a walkthrough recording.

Transcript Gaps & Quality Notes¶

• Very brief on-site recording (2 minutes)
• Physical demonstration of equipment
• Staff badge shown (single page)
• Material pickup contents described