1Password Admin - Sharing and Licensing

VIDEO TRANSCRIPT | Recorded: 2025-10-30 | Verify against current system state

Abstract¶

Demonstrates 1Password team administration features including secure sharing options, guest user management, and the Admin Console interface. Covers how to share individual credentials with time-limited links, add guest users with restricted vault access, and navigate billing, vault management, and integration settings. Also mentions developer secrets functionality for command-line and Visual Studio Code integration.

Key Procedures¶

• Share individual password items via time-limited links (1 hour to 30 days)
• Restrict shared links to specific email addresses
• Set shared links to single-view-only access
• Add guest users to the 1Password team
• Assign guest users access to a single specific vault
• Create vaults for contractor/guest access
• Access billing and invoices in Admin Console
• View vault contents and item counts
• Set up Slack integration for login/activity notifications
• Configure developer secrets for command-line and VS Code access

Notable Statements¶

• 0:00:20 "The Share allows you to create a link that will be available... for an hour up to 30 days"
• 0:00:45 "Anyone with a link or only some people, like an email address that you want to send it to"
• 0:00:51 "You can even say that it can only be viewed once"
• 0:01:18 "I think it's up to five licenses for guests, and then you have these 10 licenses for normal users" HEDGED
• 0:01:26 "With a guest, they only have access to one vault"
• 0:01:35 "You could create a vault specifically for this group and then only provide them access to specific passwords within that group"
• 0:02:06 "They're not going to have their own personal employee vault either"
• 0:02:23 "We're currently set up with the IT MasterCard" DATED
• 0:02:26 "It's going to charge us $255 on October 29^th" DATED
• 0:02:41 "Groups... This is part of a higher level plan. So we can view the groups, but we can't edit them"
• 0:02:57 "Reports is a paid thing" HEDGED
• 0:03:04 "Integrations, we can set up integration with Slack to show us notifications when somebody logs in or when they use a login piece or when they add a new item"
• 0:03:24 "Development... You can set up secure secrets and have them available to you on the command line within Visual Studio Code in specific environments"
• 0:03:37 "This is a way for you to hold the AMP web applications password in one password without having to have it directly entered into GitHub itself"
• 0:03:55 "I mean, I know it exists. I have not used it" UNVERIFIED (re: developer secrets feature)

Systems & Configurations¶

Systems Mentioned¶

• 1Password (desktop application)
• 1Password Admin Console
• Slack (integration target)
• Visual Studio Code (developer secrets integration)
• GitHub (mentioned as credential storage alternative)

Specific Configurations¶

Credentials/Access Mentioned¶

• IT Support account used for Admin Console access
• Billing managed through IT MasterCard
• Login at 1Password Admin Console (sign-in address customizable)

Vendor Contacts Mentioned¶

None mentioned in this recording.

Errors & Troubleshooting¶

No errors or troubleshooting covered in this recording.

Transcript Gaps & Quality Notes¶

• Multiple speakers identified but Speaker 2 and Speaker 3 are unidentified (likely team members being trained)
• Visual demonstration of sharing UI not captured ("I can go to a specific item and I can click Share" - visual only)
• Visual demonstration of Admin Console navigation - specifics of UI not captured
• Reference to "Plusify" at 0:01:08 - unclear if this is a vendor name or transcription error
• Recording appears to be continuation of a longer orientation session ("just to show one other item")